NEURATIC
CUSTOM AI • HUMAN OVERSIGHT
COURSE 5 OF 5 · NEURATIC ACADEMY
5 short modules · for owners, bookkeepers and office managers
WELCOME
1
Process invoices with AI, and catch mismatches
2
Categorize bank transactions accurately
3
Match incoming payments to invoices
4
File documents and never miss a renewal
5
Spot and stop common payment scams
6
Close the month faster, with controls in place
NEURATIC
Bookkeeping and Back Office · Welcome
HOW THIS COURSE WORKS
01
Invoices
02
Bank transactions
03
Payment matching
04
Documents and scams
05
Month-end and controls
GOLDEN RULE
AI prepares and checks. A person approves anything that moves money.
NEURATIC
Bookkeeping and Back Office · Welcome
01
MODULE 1
From inbox to books, without retyping a thing.
NEURATIC
Bookkeeping and Back Office · Module 1
MODULE 1 · INVOICES
Email, upload or phone photo
Supplier, amount, date, line items
To the purchase order and delivery
Ready to post, or flagged for a person
A person approves the payment
No retyping. And nothing gets paid without a person saying yes.
NEURATIC
Bookkeeping and Back Office · Module 1
MODULE 1 · INVOICES
1
Quantities and prices line up.
2
Same number or amount seen before?
3
Bank details unchanged since last time.
4
Line items, tax and total agree.
EXAMPLE
Invoice says $4,850. PO says $4,580. Flagged, held, and the supplier asked to correct it.
NEURATIC
Bookkeeping and Back Office · Module 1
02
MODULE 2
Every line categorized, every week.
NEURATIC
Bookkeeping and Back Office · Module 2
MODULE 2 · BANK TRANSACTIONS
| Transaction | AI category | Confidence | What happens |
|---|---|---|---|
| AMZN MKTP US · $89.42 | Office supplies | 95% | Booked |
| SHELL OIL 5741 · $64.10 | Vehicle fuel | 97% | Booked |
| SQ *JOES CAFE · $212.50 | Meals | 58% | Person checks the purpose |
| ADOBE *CREATIVE · $59.99 | Software | 99% | Booked |
| TRANSFER J. MARTINEZ · $1,500 | Unclear | 42% | Person checks: contractor or owner? |
Example only. Shaded rows were sent to a person.
NEURATIC
Bookkeeping and Back Office · Module 2
03
MODULE 3
Know who paid, and who still owes you.
NEURATIC
Bookkeeping and Back Office · Module 3
MODULE 3 · PAYMENT MATCHING
EXACT MATCH
Right customer, right amount, open invoice.
ONE PAYOUT, MANY INVOICES
Card payouts split across invoices, fees booked.
PARTIAL PAYMENT
The balance stays open, with a reminder set.
UNKNOWN PAYER
Then the AI remembers the link next time.
NEURATIC
Bookkeeping and Back Office · Module 3
04
MODULE 4
Find any file in seconds. Stop fraud before it costs you.
NEURATIC
Bookkeeping and Back Office · Module 4
MODULE 4 · DOCUMENTS
1
Client, type and date in the file name
2
In the right folder, every time
3
Expiry and renewal dates pulled out
4
Alerts well before anything lapses
A PERSON CHECKS WHEN
Two clients match the name · a signature is missing · the scan is hard to read
NEURATIC
Bookkeeping and Back Office · Module 4
MODULE 4 · PAYMENT SCAMS
A supplier suddenly has a new account.
A rushed request to pay or buy gift cards.
One letter off from a real supplier’s email.
An invoice for something nobody ordered.
THE RULE
Verify by phone, on a number you already have. Never the one in the email.
NEURATIC
Bookkeeping and Back Office · Module 4
05
MODULE 5
Close the books faster, with the right checks in place.
NEURATIC
Bookkeeping and Back Office · Module 5
MODULE 5 · MONTH-END CLOSE
Bank reconciliation for every account
A list of open and unmatched items
Who owes you, and how overdue
A plain-English summary of the month
Reviews the open items and resolves them
Approves any adjusting entries
Chases the overdue customers that matter
Signs off the month as closed
NEURATIC
Bookkeeping and Back Office · Module 5
MODULE 5 · CONTROLS
1
It prepares payments. A person releases them.
2
Above a set amount, a second person approves.
3
Every action recorded: what, when, and who approved.
4
Spot-check a handful of the AI’s entries each month.
5
Tax and compliance stay with a qualified professional.
NEURATIC
Bookkeeping and Back Office · Module 5
PUTTING IT TOGETHER
WEEK 1
Route supplier bills to AI. Set your checks.
WEEK 2
Turn on categorizing. Teach it your rules.
WEEK 3
Match incoming payments. Clear the puzzles.
WEEK 4
Run month-end with the five controls in place.
NEURATIC
Bookkeeping and Back Office · Your plan
RECAP
1
AI reads invoices. A person approves payment.
2
Unsure categories go to a person, then AI learns.
3
Exact payments match automatically.
4
Changed bank details: verify by phone.
5
AI prepares the close. A person signs off.
6
AI never moves money.
NEURATIC
Bookkeeping and Back Office · Recap
WHAT’S NEXT
REVISIT
Start again with AI for Business Owners anytime.
TEMPLATES
Invoice checks, category rules and controls checklist.
DONE FOR YOU
We set up your back-office AI, with human review built in.
neuratic.ai · Custom AI with human oversight
NEURATIC
Bookkeeping and Back Office · Course 5 of 5
Keyboard: Space to play or pause, ← → to change slides.